Which variables can I use in the invoice template? – TimeStatement AG

This article lists the placeholders/variables available to you when customizing the layout of the invoice template.

Note on conditional blocks: Placeholders in the form {#has...}{/...} allow conditional display. This means they are only shown if a corresponding value exists.

Important: Please note that upper and lower case must be used exactly as shown for all variables.

Invoice date variables

{date} Oct 16, 2026
{dateDay} 18
{dateMonth} 8
{dateYear} 2025
{dateMonthName} August
{dateMonthNameShort} Aug
{dateMonthYearDisplay} August 2025
{dateWithMonthName} 18. August 2025

General invoice information

{number} Invoice number
{poNumber} PO number
{#hasPoNumber}{/hasPoNumber} PO number (conditional, only shown if available)
{location} Invoice location
{currentDate} Full date in the format DD.MM.YYYY (e.g., 08.07.2025)
{currentDateDay}.{currentDateMonth}.{currentDateYear} (e.g., 8.7.2025)
- {currentDateDay} Day of the month of the current date (e.g., 8)
- {currentDateMonth} Month of the current date (numeric, without leading zero) (e.g., 7)
- {currentDateYear} Four-digit year (e.g., 2025)
{sender} Name and address of the invoice issuer (multi-line)
{senderLine} Same as {sender}, but all on one line
{vatNumber} VAT number
{receiver} Name and address of the invoice recipient (multi-line).
If you want to remove an element from the multi-line placeholder {receiver}, you have to break the variable down into its individual parts and use only the elements you need.
- {#receiverName}{receiverName}{/}: Name
- {receiverAddress}: Address line 1
- {#receiverZip}{receiverZip}{/} {#receiverCity}{receiverCity}{/}: Address line 2
- {#receiverCountry}{receiverCountry}{/}: Country
{subject} Invoice title
{description} Invoice text
{#hasDescription}{/hasDescription} Invoice text (conditional, only shown if available)
{bankDetails} Payment information (multi-line)
{dueDate} Due date
{customDueDate} Due date if custom payment terms were set; otherwise the same as {dueDate}
{epcreference} QR reference number for QR invoices in Switzerland
{qr} QR code for the SEPA QR invoice

Project variables

{projects[0].name} Project name
{projects[0].notes} Project notes
{projects[0].referenceNumber} Reference number
{projects[0].customfield} Custom field at project level (replace "customfield" with the name of the custom field, for example: {projects[0].contactperson})

Within the {#projects}{/projects} block, you can also use the following placeholders to show project-specific information:

{name} Name & period of the project
{nameWithNoPeriod} Project name without the period in parentheses. Example: "Project Alpha (1234)" becomes "Project Alpha".
{total} Total amount of the project
{referenceNumber} Reference number of the project
{leaderName} Names of the project leaders (comma-separated)
{leaderEmail} Email addresses of the project leaders (comma-separated)
{notes} Notes on the project
{#hasNotes}{/hasNotes} Notes on the project (conditional, only shown if available)
{totalCount} Total number of hours or units for the project (formatted with two decimal places)
{rate} Hourly rate or unit price of the project
{expensesFlatrate} Label for the expense flat rate, e.g., "Expense flat rate 10%"
{expensesFlatrateAmount} Amount of the expense flat rate.
{expensesFlatrateApplyTax} Indicates whether taxes are applied to the expense flat rate
{expensesFlatrateApplyDiscount} Indicates whether discounts are applied to the expense flat rate

Within the {#entries}{/entries} block, you can use the following additional placeholders to show information per project entry.

{name} Description of the project entry
{count} Quantity of the entry
{rate} Rate of the entry
{amount} Total amount of the entry
{countHHMM} Duration of the entry in the format hours:minutes

Advance payments

Within the {#advancePayments}{/advancePayments} block, you can use the following placeholders to show information per advance payment.

{date} Date of the advance payment (in the format DD.MM.YYYY)
{amount} Amount of the advance payment

Invoice amounts, taxes and discounts

{totalBeforeTaxWithoutExpensesFlatRateAmount} Invoice amount before taxes, minus the expense flat rate.
{totalExpensesFlatRateAmount} Total amount of the expense flat rate
{discountableAmount} Amount the discount is applied to
{totalBeforeDiscount} Invoice total before discounts
{discount} Discount in %
{#hasDiscount}{/hasDiscount} Discount in % (conditional, only shown if available)
{discountAmount} Discount amount
{totalBeforeTax} Invoice total excluding VAT
{#hasTax}{/hasTax} Tax in % (conditional, only shown if available)
{tax} Tax in %
{taxAmount} Tax amount
{total} Invoice amount including tax and discounts
{%logo} Company logo
{currency} Invoice currency
{text.*} Translated text. Replace "*" with the name of an entry under Settings -> Translations
{totalCount} Total hours (shows the project total within projects and the grand total outside of projects)

Time ranges & periods

{yearPeriod} Year of the billing period
{fromPeriod} Start date of the billing period (in the format DD.MM.YYYY)
{toPeriod} End date of the billing period (in the format DD.MM.YYYY)
{fromPeriodWithFirstDayOfMonth} First day of the month of the start date (in the format DD.MM.YYYY)
{toPeriodWithLastDayOfMonth} Last day of the month of the end date (in the format DD.MM.YYYY)
{fromPeriodFirstDay} Numeric day (1–31) of the start date
{toPeriodLastDay} Numeric day (1–31) of the end date
{fromPeriodFirstMonth} Numeric month (1–12) of the start date
{toPeriodLastMonth} Numeric month (1–12) of the end date
{fromPeriodFirstYear} Year of the start date
{toPeriodLastYear} Year of the end date
{fromPeriodMonthName} Name of the month of the start date, localized according to the client's language
{toPeriodMonthName} Name of the month of the end date, localized according to the client's language
{periodMonthYearDisplay} Formatted period, e.g., "January 2025 – March 2025"